Time Management Mastery Skills For Busy People
Having a PDA, or utilizing additional technology, won’t automatically make you more efficient. It might take you a long time to get used to utilizing it to help you manage your time.
And then you’ll have to make a habit of utilizing it. It may work as well as any paper-based scheme, if you take the time to learn how to utilize it correctly, and it has the benefits of compactness, the power to search for words and phrases, the power to store crucial documents, and so on.
However, without acquiring the right habits in utilizing it, it may as well be a brick. Lastly, you might discover that the correct system for you is a hybrid one: maybe you use your PDA for Appointment and Contact management and a paper planner for jobs and projects … Maybe another combination.
My goal herein isn’t to sell you on having a PDA but to show what you are able to do with one, so you are able to try it out and see if it’s good for you.
Time Management Mastery Skills For Busy People
Make time your loyal servant rather than a terrible master.
Where Do You Spend Your Time?
A key to bettering your time management skills is to discover how you’re expending your time. It’s simple to utilize your PDA or PC for this. Simply set up a time log.
The sort, Importance, Effectiveness, and Efficiency fields are picked out from pop-up lists that have the accompanying values:
Sort – Family, Personal, Business, Other Importance – (crucial and pressing), (Important, not pressing), (Not significant, but pressing), (Not crucial, Not pressing).
Effectiveness – 100%, 90%, 80%, 70%, 60%, 50% or less.
Efficiency – 100%, 90%, 80%, 70%, 60%, 50% or less.
The first time I utilized a time log, many years ago, I was truly shocked at how much time I was squandering. To truly get value out of it, you ought to utilize it for at least 3 typical days (not weekend days). Then you ought to study it to see where you are spending time ineffectively.
A different useful log that you are able to track in a database on your Pocket PC/Palm is one that seizes Rework actions. Such actions are those that you need to re-do something on.
An easy example is that you formulate a set of demonstrations and then need to rework it to address your boss’s remarks. To get value out of this sort of log, you ought to utilize it for at least 3 weeks — occasionally rework doesn’t come out till a couple of weeks after the initial action. You are able to acquire a lot of efficiency by confronting those areas where you’ve the most rework.
- QI – crucial and pressing,
- QII – crucial but not pressing,
- QIII – Not significant but pressing,
- QIV – Not significant and not pressing.
The ABC technique
What You Need To Know
Arranging a Mindsweep
Keeping it bite-sized (following Actions)
Utilizing the Two-Minute Rule
Here are a couple tips on goal setting that I’ve found out over the years. I’ve only included the matters that I’ve found from experience that have worked for me.
Go For It
The association of goal setting to time management is pretty aboveboard: If you don’t set and reach for goals, you’re going to work at stuff that doesn’t serve you, thereby languishing your time. (Naturally, we all work at stuff that doesn’t help us from time to time, but people who have no goals do much more of it.)
Among the most sensible things I’ve ever heard about goals is that merely the act of setting a goal provides you a fresh lens to view life through, and that this fresh lens will assist you in accomplishing the goal. You’ll discover opportunities that you’d never have come across otherwise.
Individuals of different professions would view the same crowd of individuals; however an optometrist would likely more notice the individuals in the crowd who were wearing glasses than would the line backer who’d likely more note the individuals who were athletically built. When you set a goal, you’ll begin seeing chances to make it occur.
One handy way of producing your list of goals is to fill in the blanks below the following categories:
- What you wish to BE
- What you wish to Accomplish
- What you wish to HAVE
- What you wish to GIVE
- What you don’t wish to BE, Accomplish, HAVE, and GIVE
While you’re brainstorming in these classes, you’ll need to make certain you consider subcategories of concern to you. Ones that individuals frequently utilize are:
- Loved ones
This is simply a proposed list to get you thinking.
The Brainstorming procedure:
When you’re brainstorming what to accomplish/be/have/give, think about what you’d do if you had no restrictions: For instance, what if income and health weren’t obstructions for you? Likewise, consider the individuals you like and what it is that they have, accomplish, and are that you wish to emulate. You may even wish to ask one of these individuals to be your mentor, to help you think through these fields (at any rate partly), and to tell you what he/she has discovered to be effective for them.
You’ll need to provide yourself a peaceful environment so you are able to really brainstorm. And, you do need to brainstorm, which implies: you write it all down, and you cast aside nothing, regardless how laughable it appears. When you attempt to mix brainstorming and practicality, you always lose the advantage of brainstorming.
You’ll get time later to be pragmatic with your list. Sometime during this brainstorming drill, you should envision your funeral. What would be stated about you if it was held now, and how does that disagree from what you truly wish to be said about you? Did you leave your loved ones with a financial situation that you truly wish them to have?
Likewise, when shifting a habit, you’ll require discovering ways to give yourself favorable reinforcement for making alterations.
Lastly, you should have your key goals in front of you on a steady basis. You ought to view them at least weekly to see to it you’re making progress and to see if you have to change your plans in anyway.
As far as software for goals, I’ve been told that Target-Assistant for the Palm platform is good, but haven’t tried it out. Personally, I’m not truly keen on utilizing a PDA for goal setting, as I believe you should utilize something that “frees” your thinking process, like mind mapping or blank pieces of paper or whatever you feel helps to open your creativity.
A PDA is good for carrying around a document that has your settled goals in it (a Word document or a spreadsheet, for instance), but it’s likely not the best thing for goal formulation. If you require more help with goals than was provided above, there are many books on goal setting that you might want to think about. If you’ve tried hard at goal setting previously and just haven’t done well with it, you might even wish to consider taking a seminar.
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